Proposed bylaw changes for June 2020 AGM

rmr_bylaw_changes_agm_june_2020.pdf
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ROCKY MOUNTIAN RUGBY BYLAW PROPOSALS
ANNUAL GENERAL MEETING – JUNE 2020
 
Purposes:

1. To convert the VP – Finance (“Treasurer”) Board seat to an At-Large Director, and
2. To change the Treasurer position from election to appointment, and
3. To make operational changes to the way the union has functionally operated

 
Change #1: Section 4.07.5
 
5.         VICE-PRESIDENT - FINANCE.  The Vice-President - Finance ("Treasurer") will collect, account for, budget and administer the funds of the Union.  The Treasurer shall maintain the financial records of the Union, and give these records to his/her successor in good order.
 
Change to:
 
5.         AT-LARGE DIRECTOR. The At-Large Director is a member of the union elected to the Board to represent a wide swath of union interests. The At-Large Director shall direct special projects as assigned and represent the union broadly.
 

 
Change #2: Section 8.02
 
Section 8.02.   CERTAIN CONTRACTS AND CHECKS.  All deeds, documents, transfers, contracts, engagements, bonds, bills of exchange and other instruments shall be signed by the President or Vice President and any one of the Officers holding the office of Treasurer or Secretary.  No other person, Officer, member or other party connected with the Union shall have any authority to bind the Union by any contract or agreement or to pledge its credit.
 
All checks must be signed by the Treasurer (provided, however, the Secretary shall be additional signatory on Union accounts in the event of the unavailability of the Treasurer).
 
All checks over $1,000 in value must be authorized in writing by the President or Vice President.

Final responsibility for all expenditures shall rest with the Executive Committee.
 
Change to:
 
Section 8.02.   CERTAIN CONTRACTS AND CHECKS.  All deeds, documents, transfers, contracts, engagements, bonds, bills of exchange and other instruments shall be signed by Chair or President and either the Treasurer or Secretary.  No other person, Officer, member or other party connected with the Union shall have any authority to bind the Union by any contract or agreement or to pledge its credit.
 
All checks must be signed by the President or the Treasurer (provided, however, the Secretary shall be additional signatory on Union accounts in the event of the unavailability of the Treasurer).
 
The Treasurer shall be appointed by the board and shall collect, account for, and administer the funds of the Union. The Treasurer shall maintain the financial records of the Union, and give these records to his/her successor in good order. The President shall be responsible for ensuring the Treasurer has an accurate accounting of all revenue and expenses.
 
All checks over $1,000 in value must be authorized in writing by the Chair or President.

Final responsibility for all expenditures shall rest with the Executive Committee.