2022 Rocky Mountain Rugby Annual General Meeting - June 26, 2022

Last Updated: Sunday, June 5
Second Update: Thursday, June 23

The 2022 Rocky Mountain Rugby Annual General Meeting is scheduled for Sunday, June 26.

The location for the meeting is 6300 S Syracuse Way #150, Centennial, CO 80111 (Keller Williams Realty; we're meeting in the large conference room of Bobo's office). Zoom will also be available for this meeting and a Zoom link will also be distributed to properly registered individuals on Saturday, June 25, and the morning of Sunday, June 26 (prior to the meeting beginning).

You must be a registered representative of your club in order to attend this meeting. If known as a representative, unregistered attendees will be asked to register and become register representatives. No unregistered individuals may attend the AGM. Proxies must be established in writing at least 15 minutes prior to the start of the meeting by emailing the RMR Proxy Form to Erik Geib and Rich Cortez.

Full member clubs may nominate candidates for any Office by written notice to the Executive Committee by using the Nominations Form located at the end of Registration, and nominations will be accepted until the opening of the AGM on June 26. If there is no candidate for an Office, nominations for such Office may be made at the meeting. The Board of Directors has proposed a slate of candidates that includes the existing officers with a request for assistance in filling the open positions. The President has specifically requested due diligence in electing a Vice President - Operations (RMR VP) who is amenable to the training time required to become the President as part of succession planning.

Registration

Meeting Rules

Proxy Form

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Agenda

The agenda is as follows as of June 5*:
1. Roll Call  |  9:00 - 9:20
  -Call of Clubs
  -Determination of Proxies
2. Good Standing Notice and Quorum Status  |  9:20 - 9:30
  -Termination of Rights to Clubs in Bad Standing
  -Membership Vote for Probationary Clubs & Housecleaning of Club Statuses
3. Opening Remarks  |  9:30-9:50
  -Union President's address: Erik Geib  |  9:30 - 9:40
  -Chair of the Board of Directors: Rich Cortez  |  9:40 - 9:50
3. USA Rugby Updates: Erik Geib & Rich Cortez  |  9:50 - 10:30
  -Progress of Reorganized Council System
  -Anticipated Future Changes
4. Officer/director/representative reports, including:  |  10:30 – 11:30
  *most reports not necessary in 2021 due to the COVID-19 pandemic and no competition
  -Finance: Bob Lesnansky & Erik Geib  |  10:30 - 10:50
  -Women's Clubs: Dea Allen | 10:50 - 11:00
  -Men's Clubs: Erik Geib | 11:00 - 11:10
  -Men's & Women's Colleges: TBD | 11:10 - 11:30
5. 5-minute Recess | 11:30 - 11:35
6. Proposed union policies & operations amendments: Erik Geib  |  11:35 - 11:50
7. Bylaw review & proposals; RMR reorganization: Erik Geib  |  11:50 – 12:10
8. Union elections  |  12:10 - 12:30
   -Qualified nominees & the Board's slate of candidates shall be considered
9. New Business  |  12:30 – 1:00
10. General Meeting Adjournment  |  1:00
11. Breakout sessions for 2022-2023 planning  |  1:00 - 2:30
  -Men's Clubs
  -Women's Clubs
  -College Programs

*Due to a change in availability, the Chair has requested the attending body agree to change the order of Agenda items at the start of the meeting.

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Previous language:

The 2022 Rocky Mountain Rugby Annual General Meeting is scheduled for Sunday, June 26.

It is likely this event will be online-only but we are exploring possible venues to make it an in-person event with an online/call-in option. This year’s proposed bylaws should be available by Friday, May 27, 2022. Additionally, full members may nominate candidates for any Office by written notice to the Executive Committee no later than Friday, May 27, 2022.  At the Board's discretion, nominations may also be accepted between May 27 and June 26 [Update: Nominations will remain open until the opening of the AGM on June 26]. If there is no candidate for an Office, as reflected in the agenda for the Annual General Meeting, nominations for such Office may be made at the meeting. The Board of Directors has proposed a slate of candidates that includes the existing officers with a request for assistance in filling the open positions. The President has specifically requested due diligence in electing a Vice President - Operations (RMR VP) who is amenable to the training time required to become the President as part of succession planning.

If you would like to propose an agenda item, please contact Erik Geib or Rich Cortez. Items for the Annual General Meeting agenda items submitted by members must be submitted by members in writing to the Executive Committee  before the Annual General Meeting. The agenda for the meeting will be final as of Sunday, June 5, 2022.