2020 Rocky Mountain Rugby Annual General Meeting - Sunday, June 28

Update: This will be confirmed at the RMR Board meeting on Tuesday, June 2.
Update (2): The date/time was confirmed at the RMR Board meeting on Tuesday, June 2. The title of this article has been changed. It was previously titled "2020 Annual General Meeting likely to be Sunday, June 28"

The 2020 Rocky Mountain Rugby Annual General Meeting is scheduled for Sunday, June 28. This year's AGM will be held in an online format, and registered attendees will receive an email with instructions no later than Wednesday, June 24. Those who register between June 24 and June 27 will receive instructions in the evening of June 27.

Agenda as of June 2020:

The meeting will be held online from 9:00 am - 1:00 pm, with breakout sessions for individual competitions from 1:00 pm - 2:00 pm. The meeting is only open to 2 designated representatives per club. Only 1 registered/designated club representative may participate in voting, however ("Each full member has one vote at any Union meeting and shall be represented at any meeting by no more than two persons that must be registered to USAR for the club they represent."). Please see the AGM Rules & Code of Conduct for more information.

The meeting will be operated by RMR President Erik Geib, with RMR Board Chair Rich Cortez presiding.

Agenda items for the meeting include*:
1. Roll Call  |  9:00 - 9:10
  -Call of Clubs
  -Determination of Proxies
2. Good Standing Notice and Quorum Status  |  9:10 - 9:15
  -Termination of Rights to Clubs in Bad Standing
  -Membership Vote for Probationary Clubs & Housecleaning of Club Statuses
3. Opening Remarks  |  9:15-9:35
  -Union President's address: Erik Geib  |  9:15 - 9:25
  -Chair of the Board of Directors: Rich Cortez  |  9:25 - 9:35
3. USA Rugby Reorganization (Congress -> Councils; Bankruptcy): Erik Geib & Rich Cortez  |  9:35 - 10:00
4. Return to Play: RMR Board  |  10:00 - 10:20
5. Officer/director/representative reports, including:  |  10:20 - 12:10
  -Finance: Bob Lesnansky & Steve Swartz  |  10:20 - 10:40
  -Referees: Mark Huff (or delegate)  |  10:40 - 10:50
  -Disciplinary: Martin Brown (or delegate)  |  10:50 - 11:00
  -Men's Senior Clubs: Erik Geib  |  11:00 - 11:10
  -Women's Senior Clubs: Jeanna Beard (or delegate)  |  11:10 - 11:20
  -Men's 7s: Howard Kent (or delegate)  |  11:20 - 11:30
  -Women's 7s: Allison Hale (or delegate)  |  11:30 - 11:40
  -Update on Men's & Women's College Divisions: Rich Cortez & Ken Stone; others  |  11:40 - 12:00
  -Men's Mountain Teams: TBD  |  12:00 - 12:10
6. Proposed union policies & operations amendments: Erik Geib  |  12:10 - 12:25
​7. Bylaws review & proposals: Erik Geib  |  12:25 - 12:35
8. Union officer & Congress elections  |  12:35 - 12:50
9. New club application(s)  |  12:50-1:00
10. General Meeting Adjournment  |  1:00
11. Breakout sessions for 2019-2020 planning  |  1:00 - 2:00
  -Men's Clubs: Erik Geib
  -Women's Clubs: Jeanna Beard
  -College Programs: Rich Cortez, Ken Stone, & Tracy Curtis 

New business not related to reports and planned discussion items will be at the end of the meeting (before the breakout sessions) as time permits.

**Due to COVID-19, timelines for this year's meeting have been relaxed to encourage more participation.**

*If you would like to propose an agenda item, please contact Erik Geib or Rich Cortez. Items for the Annual General Meeting agenda items submitted by members must be submitted by members in writing to the Executive Committee  before the Annual General Meeting. The agenda for the meeting will be final as of June 23, 2020. Full members may nominate candidates for any Office by written notice (Nominations Form) to the Executive Committee no later than Tuesday, June 23. If there is no candidate for an Office, as reflected in the agenda for the Annual General Meeting, nominations for such Office may be made at the meeting.

Time slots are approximate and subject to change.

AGM Registration

RMR Meeting Rules

AGM Proxy Form